Project Description

Bulk Materials Transfer

Industry – Manufacturing/Logistics

98%

Accuracy

100+

Daily Transactions

A procurement initiative required a new process for a change of contract. The change would require 2 additional part time resources to execute the administrative tasks to support a new process.

The change had a lead time of 7 days. RPA was considered as an alternative to additional manning.

The process supported the transfer and tracking of bulk materials in containers from port to warehouse to point of use.

Solution

Developers engaged process stakeholders to map out a new process and identify the required data capture and processing
A mobile device solution was created to capture the containers being offloaded and transferred between various locations to track the product weights and movements
The data was being captured through a 3rd party & collated into a daily manifest, which was sent to the bots for processing
The bots processes each item against various rules for billing and processing through the ERP system

Benefits

Then RPA solution was developed within 6 days with a 90% processing accuracy, which was improved to 98% within 1 month of operation.
The solution runs daily with a process load of 1,000+ transactions per month and eliminated the need to provide 0.5FTE resources at 2 locations.

Results

Daily stock visibility, including location, volume and references provide accurate stock forecasting and billing for the client and 3rd party vendor was achieved
The solution managed the inventory movements within SAP for 4 inventory locations and cover the associated module transactions.
Proved that RPA can provide quick and fit for purpose solutions even where there is not an existing process